Submit Communication Assistance Request

A resource for Holy Cross Parish ministries

Holy Cross Communications Committee 

 

OVERVIEW

The Holy Cross Communications Committee fosters quality communication within the Holy Cross Catholic Faith Community, and between the parish, the Diocese and the greater Durham and area communities, in a manner that is consistent with Holy Cross’s mission.

LET'S GET STARTED | Request Communications Support

The Holy Cross Communications Committee can assist ministries and committees in publicizing their events/activities beyond messages submitted to the parish bulletin.

  • NOTE: Please submit requests at least two weekends prior to your event.  
  • Click here to view the list of communications services available for parish communittees and ministries. Please submit requests at least two weekends prior to your event. 
  • To submit information to the parish Bulletin only, complete this form
  • To request assistance beyond the parish Bulletin, complete this online Google form.

Check back soon for a downloadable Word version of this form that you can send by email to communications@holycrossdurham.org

 

PLAN AHEAD

Committees and ministries are encouraged to submit communications requests as soon as they are on confirmed and added to your ministry’s calendar. Ministries can submit events as far as a year in advance. All needs will be added to the Communications Committee's production calendar.

Early communications ...

  • Enables parishioners and other potential participants to plan ahead and add your activity to their household calendars
  • Allows sufficient time for gathering art and developing content, creating signs and other collateral, printing (if needed) and receiving your approval before ‘going public’ with your content
  • Assures your content is incorporated into the parish’s communications distribution schedule.
  • Assures your information will meet deadlines for posting to diocesan bulletin announcements, area calendars, and other potential publicity outlets beyond the parish

LET'S GET STARTED | What's needed

The following information is needed for your Communications Support Request.

  • First and Last Name for your communications contact for this activity
  • Contact’s Email Address
  • Contact’s Telephone Number (preferred phone number)
  • The name and a description of your activity/communications project, including dates, times, details about what will take place, guest speakers/topics, etc.
  • The Intended Audience(s):
    • Adults, Youth (age range), gender
    • Communities: Holy Cross, Durham, Research Triangle Area, Local Parishes, Local non-Catholic Churches, other (indicate what)
  • Communication Services that you wish to use. Select from the List of Services below.

WHAT’S NEXT?  

Once the Parish Communications Committee receives your Project Request Form, we will:

  • Draft a Communication Plan and review that with you, by email, by phone or in person, within 3-5 days. Once approved, we will go to work, doing the following; this may take 5-10 days.
    • Locate and prepare images to accompany written content for your announcement
    • Draft content as it will appear in the communications options you select
    • Send content to you for review within three to five days.
  • With final approval, we will execute your communications plan. This may take 3-5 days.
  • The commmittee reports back to the Parish Council on its various support actvities and will send a quarterly summary of services provided to each ministry served.

PLEASE BE PATIENT

Communications projects are a collaborative effort between ministries and committees and the Communications Committee, involving numerous steps. The collaboration may involve several phone calls and/or emails to the contact person to clarify or gather more information for your project. Please respond promptly to keep the process moving along.

COMMUNICATIONS SERVICES

Communications Committee members collectively bring a range of skills and various levels of expertise to assist with commmunications. View the list of services below.

Note: This committee does not submit content to the parish Bulletin, reserve rooms or post events to the regular parish calendar (the one that displays in the right column on the parish website home page; that calendar is fed by the system used to reserve space at Holy Cross). Submit Bulletin and space reservation requests to Toni Hall, parish office administrator, by email to: office@holycrossdurham.org.

Following are Holy Cross Communications Committee services.

  • Consulting about communication options/plan development 
  • Parish website Home Page content: Special Event Calendar, News Blog and Home Page Banner Feature
  • Print materials: simple posters and flyers; coming events poster in gathering space
  • Parish Social Media Posts:
  • E-Newsletter article or announcement (sent via Constant Contact)
  • Outdoor Signs (curb-side signs)
  • Holy Cross Parish street sign (at entrance to parking lot)
  • Diocesan announcement: items for parish bulletins, submit story idea to diocesan magazine or Raleigh to Rome video blog; send to AAMEN ministry
  • Newspaper Announcements: faith editors and feature editors, public calendars
  • Follow-up communications, including photography/videography at your event and posting to the parish website and YouTube (parish YouTube is in process)
  • Parish logo: Send an email to communications@holycrossdurham.org to request permission to use the parish logo; include how it will be used.

VOLUNTEERS WELCOME

The Communications Committee welcomes youth and adults interested in gaining experience or completing service hours by collaborating on these projects. Send an email message to communications@holycrossdurham.org.

 
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